Catalogs

Create and utilize a catalog in Capture One Pro

For more information, go to the main Catalog section.

Create a catalog

  1. Select File>New Catalog... Or use keyboard shortcut Shift+Cmd+N.
  2. A dialog box will appear. Fill in the Name field, choose a Template if set-up (or leave blank) and select a Location for the catalog.

Find out more on creating a Catalog Template.

Create a catalog

Import images into a catalog Pro

There are three ways to import images into a catalog in Capture One:

  1. Import is the normal procedure. Press the import icon (arrow icon in middle or the top left of the user interface) or go to File>Import Images… Find out about the Import dialog box here.
  2. Shoot from a supported DSLR or digital back – Images will go to the active Catalog by default or it is possible to choose a location.
  3. Import a Media Pro, Expression Media, Adobe Photoshop Lightroom or Aperture Catalog or Library. Go to File>Import Catalog and choose the appropriate catalog or library.
    Please note that Capture One will only recognize image files and not PDFs and Word/Excel documents etc. There are certain limitations when importing images from other applications that Capture One will notify you about when importing.

There are three ways to import images into a catalog in Capture One

Create dynamic locations in catalogs

If you use Catalogs, the work-flow is very similar to that used in Sessions. With Catalogs you can duplicate the same folder structure on import as you can in Sessions, and it’s possible to save these combinations as presets in the Location Sub Folder Tokens dialog. However, as files are referenced in Catalogs, and Capture One can track their physical location, it is simple to adopt an existing storage strategy. It is also possible to organize images and name folders based on that strategy on import, and then use tokens to isolate, name and organize images into folders and sub-folders on export.

When storing files chronologically, for instance, it is good practice to import files by the year, month and day of capture, specifically in that order. Not only is it more logical, but with fewer entries it helps minimize the directory structure. Using the relevant tokens in the Location Sub Folders Tokens dialog, the path may look something like this: /Pictures/2009/03/10.

  1. Select an existing catalog or create a new one.
  2. From the Import Images dialog, choose a location to save the files using the Store Files option.
  3. In the Sub Folder field located directly underneath, select the relevant tokens from the naming dialog after pressing the […] button, or type in the names for the sub-folders, remembering to add forward or back slashes (Mac/Windows) between them to create a nested hierarchy.
  4. Alternatively, you can add sub-folders in existing catalogs from the Folders window in the Library tool, under the Library Tool Tab.

Find about creating an organized folder structure on export, using dynamic locations.

With Catalogs you can duplicate the same folder structure on import as you can in Sessions

Create organized folder structure from Catalogs on export

If you’ve created a Catalog specifically for a trip, for example, images may be organized by country (or any other variable, or number of variables) using ‘virtual’ Album or Project folders located in the User Collections window in the Library.

To export a number of images from the trip, you can use tokens to organize the files in folders by the project, country, and capture date. Process Recipes can have different output locations and sub-folders, allowing a unique set of folders for each, if needed. Dynamic locations may also be duplicated using the path tokens and supplemented with regular tokens located at the front of the path to isolate sub folders.

Using the Sub Folder tool in Process Recipe window to define the folders for each file format, and the Sub Folder option in Output Location tool for an enclosing folder, the dynamic location path may end up looking like this:

Client-

/TIFF/WorldTour/Japan/Mar 10 2009
/JPEG/WorldTour/Japan/Mar 10 2009

As images are stored by the year, month and day of capture, you could separate the date into individual folders, but in this example, we’ve used the unified Date token at the end of the path instead.

  1. Navigate to the Output Tool Tab, and select the appropriate Process recipe or recipes from the list.
  2. Select the File tab in the Process Recipe tool and from the Root Folder select a folder for output, or select Output Location to use the additional folder creation and naming option in Output Location tool. This tool adds one or more enclosing folders.
  3. (Add a sub name to the file if appropriate. See file naming for more info.)
  4. In the Sub Folder field, select the relevant tokens from the naming dialog after pressing the […] button, or type in the names for the sub-folders. Add forward or back slashes (Mac/Windows) between them to create a hierarchy of subfolders.
  5. (In the Output Naming tool, add tokens or type in a relevant name for the file, or files. See file naming for more info.)
  6. Repeat from Step 2 for each recipe selected.
  7. If the Output Location option was selected above (as the Root Folder), from the Output Location tool, select a folder or Desktop for output.
  8. Should further folders be required, add a token (or tokens) from the naming dialog in the Sub Folder field, after pressing the […] button, or type in the names for the folder.
  9. If sub-folders are needed, add forward or back slashes (Mac/Windows) between the entries to create a hierarchy of subfolders.

Find out more information on file naming.

To export a number of images from the trip, you can use tokens to organize the files in folders by the project, country, and capture date.

Switch between catalogs Pro

  1. Go to the Library tool tab and select a catalog from the drop down menu.
  2. A catalog will open instantly in a new window.

Switch between catalogs

Folders tool

The Folders tool lets users see where catalog files are located. The sub-heading Catalog shows if there are any images placed inside the catalog.

Essential information:  

  • Right-clicking on the folder will show a number of options including one to reveal the complete file system hierarchy.
  • Click on the plus icon (circled) to add folders for the catalog database to recognize. This can be useful if you want to move images from one folder to a new folder. Remember to always complete actions like this within Capture One Pro so that the Catalog database can keep track of changes.
  • Click on the minus icon (circled) to remove a folder from this section.

The Folders tool lets users see where catalog files are located. The subheading Catalog shows if there are any images placed inside the catalog

Organise a catalog: Create a group

  1. Go to the Library tool and press the + (plus) icon at the top of the User tab.
  2. Select one of the four options.
  3. In this example, a Group has been selected and it has been named People.
  4. Next, it is possible to add a number of projects or albums within the group. An Album has been select to help organize the different models within the Studio Portraits catalog.
  5. Drag and drop selected image files from the catalog into the newly created Album.

Organise a catalog: Create a group

Shared catalogs Pro

It is possible for several people to share and work on the same catalog. it is also possible to lock a catalog (restricting it to a 'View Only' mode) to ensure no changes can be made to it.

To lock a catalog...

  1. Go to File>Lock Catalog...
  2. A dialog box will appear. Press the Lock button and the window will reopen.
  3. A locked catalog can be opened by multiple users simultaneously, but no changes can be made to it. Notice the icon in the bottom right corner of the thumbnail. (See circled). All editing tools will also become disabled.  
  4. Go to File>Unlock Catalog... Press the Unlock button to remove the restrictions.

It is possible for several people to share and work on the same catalog. it is also possible to lock a catalog (restricting it to a 'View Only' mode) to ensure no changes can be made to it