Output Location and Folder Naming

Set the destination location for output and create and name folders and sub-folders from the Process Recipe’s File tab. Find out how the Recipe's File tab integrates with the seperate Output Location and Naming tools.

Overview of the workflow

When preparing image variants for output using one or more process recipes, you have several tools at your disposal that can be used collectively to create and name folders, rename the variants, and select the output location.

When using a single built-in recipe, or when modifying it on an ad hoc basis, you can either specify the location with the Root Folder option from the File tab of the Process Recipe tool and create folders with or without using the dynamic locations feature via the Sub Folder option, or you can defer those choices to the Output Location tool.

When two or more recipes are selected, the Root Folder option should be left to defer the output location to the Output Location tool. Each of the Recipe File tab's Sub Folder option can be used to organize the resultant images into separate folders while still enabling access to the dynamic locations feature for additional organization and automatic folder generation.

As the location set using the recipe's Root Folder overrides the Output Location tool, it is good practice to leave it to defer to that tool anyway. Not only can it can help avoid mistakes, but with the additional Sub Folder option in the Output Location tool the potential organizational benefits of the dynamic locations feature is greatly extended. While the Process Recipe tool (and all the options available under the various tabs) is very flexible, it is intended primarily to define individual recipes.

It is also recommended that the Output Naming tool is adopted to rename image variants. Although it is possible to use the File tab’s Sub Name option to rename images (when the Sub Name token is used in the Format field of the Output Location tool), it is meant to be used to append image file names with labels, such as your company name, or color space, format, or resolution.

Select output location using the recipe

The Recipe’s File tab has an option to specify the destination location for the processed variants, or, to simplify the process when more than one recipe is selected, defer to the Output Location tool instead. See below for more details.

  1. Go to the Output Inspector. 
  2. Click on a recipe from the Process Recipes dialog to highlight it (i.e., highlighted with an orange or gray bar), or create a new recipe from specific settings and then select it by highlighting it. 
  3. Go to the Process Recipe panel immediately below, and select the File tab.
  4. From the Root Folder fly-out menu, choose where to export the processed files for the selected recipe. Select from the following options:
    • Output Location (default) - this defers the placement of processed image variants to the Output Location tool, see the section below for more details.
    • Image Folder  - this option returns the processed image files back to the folder with the original unprocessed images.
    • Select Folder… - you can select an existing folder, or create a new folder, either locally or on an external drive, flash-disk or network drive. If you select the Desktop as the output location, be sure to create a new folder for the images from the resulting dialog, or add a folder in the Sub Folder option. See below for more information. Note, you can verify the folder location using the arrow-shaped icon, next to the fly-out menu.

Create folders from within the recipe

Simply adding a name in the Recipe's Sub-Folder field guarantees that the image created by the recipe will be organized into a folder when processed.

Adding a / or \ (macOS/Win) between names or tokens automatically creates sub folders. For example, adding Output/JPEGs in the Sub Folder field creates two folders, with your files in the folder called JPEGs, enclosed by another called Output. 

Adopt Capture One's tokens to dynamically name folders based on metadata stored in the Library. This simplifies the organization of images and will dramatically improve your workflow. See below for more information.

Note if you're simultaneously processing your images using multiple recipes, for example, outputting your images as JPEGs for a quick proof and TIFFs for production, then it makes sense to use the recipe to create a sub folder and use the Output Location to determine the destination and use it to create the enclosing folder. See below for more information.

  1. Select a destination from the Root Folder fly-out menu, as detailed above. If a folder is created in that step or the Output Location is selected, the folder or folders created in these steps become sub-folders.
  2. In the Sub Folder field, add a name (e.g. TIFF Adobe RGB), or token (e.g. Recipe Format). To add a token click on the adjacent action icon (...) and select from the Process Recipe Sub Folder Tokens dialog. This will automatically create a folder or sub folder.

Organizing images using tokens

Capture One’s folder and naming token system can be used to create meaningful hierarchical folders using a feature called Dynamic Locations. Using this, you can leverage Capture One’s database functionality to access a wide range of folder and image data to assist you in managing and organizing images when processing.

Capture One’s Dynamic Locations feature can be optimized at the time of importing images, when the initial folder structure can be created, named and other information recorded. However, as an integral component of Capture One’s Library, the Dynamic Locations feature is sufficiently powerful to organize images when preparing files for processing, based on practically any existing storage strategy. 

At every step from import through output, Capture One’s Library feature keeps track of the location and every change made to your images and their folders. That includes every time you create and name new Catalogs, Sessions, Collection (Folders and Albums), and tag and rate images, or assign color profiles and file formats for processing.

Adopting Capture One’s Location Sub Folder Tokens is the key to unlocking that power. Specifying Location Tokens when processing allows Capture One to automatically sort images into a logical structure of folders and sub-folders and to assign meaningful names to those folders.

There are a wide range of location tokens to be used when organizing image variants and naming folders for processing, those of particular importance include:

  • Document Name (Session or Catalog name)
  • Collection Name (Album, Smart Album, Folder Collection containing the images selected for processing )
  • Image Folder Name (Adopts the directory name that the file is located in, or the Document Name when stored inside Catalog)
  • Destination Folder Name (Name of the folder used for location of the output files)
  • Session Sub Path Long (Session Folder and Sub-folder names to image i,e,. Selects, Output, and sub folders etc)
  • Session Sub Path (Sub folders minus Session Folders such as Selects, Output, etc.)
  • Job Name (Job name used in the importer dialog)
  • Original Name (Original image file name)
  • Capture Custom Name (Name used in the Next Capture Naming tool)
  • Camera Counter (Adopts the camera’s counter readout, if available)
  • Image/Current Date (MMM dd yyyy) (Folder name by capture or current date)

Selecting the destination location using output location tool

When the Output Location option is selected from the Root Folder fly-out menu of the Process Recipe tool, the destination location for processed variants is determined by the Output Location tool.

When processing one recipe, you can use the Output Location tool for creating and naming folders instead of the File tab. This avoids repetitive editing of the recipe and reduces the likelihood of making mistakes.

When two or more recipes are selected to process the same image using different settings, the Process Recipe's File tab Sub Folder field can be used to create a sub-folder for each recipe (e.g., JPEGs in one folder, TIFFs to another), and then you can use the Output Location tool to output those folders to the same destination folder.

  1. Go to the Output Inspector. 
  2. Select a recipe in the Process Recipes panel (i.e., the recipe is highlighted with an orange or gray bar).
  3. From the Process Recipe, select the File tab .
  4. Select the Root Folder fly-out menu, and choose Output Location from the list.
  5. Go to the Output Location tool.
  6. From the Destination menu, select from one of the following:
    • Choose Folder… and either, select an existing folder and click on Set as Output Folder, or create a new folder from the dialog. If you select the Desktop as the output location from the dialog, be sure to have either, created a folder earlier in the File Tab’s Sub Folder text field, or create one in the following step.
    • Output (Sessions only) - this option returns the processed variants to the Session Output Folder.     
  7. As an option to add a parent or enclosing folder (or sub folder, if you've already created one in step 6) in the Output Location's Sub Folder field, select either a token from the naming dialog accessed via the adjacent icon, or type in a name.
  8. Repeat steps 2 through 4 for each required recipe. 
  9. Check mark the required recipes in the Process Recipes panel. (If all of the recipes’ settings have been selected under the various Process Recipe tabs, the variants are now ready to be processed and exported.)
  10. Select Process in the Process Summary tool.

Output recipes to multiple folders

When deferring the choice of the recipe's destination folder to the Output Location tool, you can simultaneously process an image using multiple recipes into individual sub-folders within a single enclosing folder.

In addition, the use of Capture One’s dynamic tokens in the Output Location tool's Sub Folder field can dynamically create and name the folders based on certain metadata and the recipe will populate those folders with the appropriate images, greatly improving your workflow.

For example, if you routinely supply low-res sRGB JPEGs for proofing and full-res Adobe RGB (1998) 16-bit TIFFs, simply select or create a recipe for each, then in each one, defer the Root Folder to the Output Location tool, and add the Recipe Format token in the File tab's Sub Folder option.

  1. Go to the Output Inspector.
  2. Highlight a recipe from the Process Recipes dialog (i.e., the recipe is highlighted with an orange or gray bar), or create a new recipe and then select it by highlighting it.
  3. Select the File tab in the Process Recipe tool.
  4. From the Root Folder fly-out menu, select (or verify) Output Location from the list.  
  5. Go to the Output Location tool and select and name the enclosing destination folder. See above for more details.
  6. In the Sub Folder field, add a name for the folder (e.g., TIFF Adobe RGB), or use a token (e.g., Recipe Format). Add a token by clicking on the adjacent action button (... icon) and select from the Process Recipe Sub Folder Tokens dialog. This will automatically create and name a sub-folder during processing. 
  7. Repeat steps 2 to 7 (omitting step 5) to add other Process Recipes.
  8. Check mark the desired recipes in the Process Recipes dialog.
  9. From the Process Summary dialog, press Process. The different files can be found in the corresponding sub-folders within the output destination folder.

Naming or renaming variants

Capture One’s Output Naming tool provides a wide range of options for renaming variants. The adoption of naming tokens leverages the metadata stored in the library which can be used to dynamically generate names. And, more than one can be used together.

For example, using a combination of Document Name, Creator and Counter tokens will automatically rename the files based on the Session or Catalog name, the creator's name used in the IPTC-Contact field for the selected images, and number them individually. If more than one creator's name is encountered, the image will be dynamically attributed.  

Although naming is independent of the process recipe, when two or more recipes are selected, and the exported image variants share the same destination folder, then they will be differentiated by a numerical value.

  1. Go to the Output Inspector.
  2. From the Output Naming tool, enter a name directly in the Format text field. Or, select the Naming Format dialog by clicking on the Format action menu (…) icon, and make a selection from the tokens or presets available. A mixture of names and tokens (including counters) can be used. Note to return to the original file name insert the Image Name token. This is the default setting for the tool. 
  3. When a counter token is selected, you can alter the value at which the counter starts along with the increment. You can also reset it. Click on the action menu (…), in the Output Naming tool and make the selection from the relevant options.
  4. To append the image name with a custom name, enter it directly in the Job Name field. Note the Job Name token must be added to the Format field for the name to be applied. You can use underscore (_) to separate the token from the name, if desired.
  5. Verify the file name and format in the Sample field.

Append image filename

As an option you can append image file names when processing, and if you use a token, the appended name will be created dynamically based on specific metadata.

As the option is included in the recipe's instructions it can be used to add a reference to each image by file type, such as the color space or image resolution (PPI) Alternatively, you can use the same wording or token in each recipe used so that there's a consistent reference.

For example, if you want to append your name to every image filename, simply add the Creator token to any other wording or tokens already added to the recipe. Look for the Recipe File tab's Sub Name field to make your choice.

Other useful dynamic tokens include Camera Serial (number), Collection Name, Headline, Description, Document (Catalog/Session) Name, and various date options.

When using tokens that refer to certain metadata entries such as IPTC data, make sure there's an entry in the relevant field in the Metadata tool, otherwise the EmptyName warning will be displayed in the Sample field of the Token dialog window. 

Remember to include the Sub Name token in the Output Naming tool for the file name to be appended.

  1. Go to the Output inspector.
  2. Highlight a recipe from the Process Recipes panel (i.e., the recipe is highlighted with an orange or gray bar), or create a new recipe and then select it by highlighting it.
  3. Select the File tab in the Process Recipe panel.
  4. From the Root Folder fly-out menu, select (or verify) Output Location from the list. (Optional when processing a single recipe).
  5. Select the destination folder from the Output Location tool, see above for more details.
  6. In the Sub Name field add a name, or one or more tokens as necessary (e.g., Creator) from the Process Recipe Sub Name Tokens dialog. Note the Sub Name token must be added to other names or tokens in the Output Naming tool’s Format field for it to be included.