Change the Capture Location when using Catalogs

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Capture One can manage the storage of captured images inside a Catalog or you can specify a seperate folder instead.

Changing where to store captured images

When using a Catalog for tethered capture, Capture One by default stores the images INSIDE a folder within the Catalog (name.cocatalog) file. Unless the Catalog location has been changed, both the catalog and captured images will be stored in the Pictures/My Pictures folder (Mac/Windows) on the local drive.

While this is fine for small shoots, when large volumes of images are expected, you can select or create a separate folder for the captured images anywhere on your system. Changing the storage location is achieved with the Next Capture Location tool and you can change the location when using new or existing Catalogs at anytime, even during a shoot. Images are then referenced to the catalog, in the same way that you would reference any other images using a catalog.

Note, when creating a new Catalog, the previously chosen location for the Catalog will be recalled. Therefore, it's important to carefully select the storage location of the Catalog file during creation, AND then either verify or amend the storage location for the captured images from the Next Capture Location tool. 

1. Go to the Next Capture Location tool.

2. From the Destination fly-out menu, select from the following:

  • Inside Catalog (default) - selecting this option will store the captured images inside the catalog database file (i.e, the images are "managed"). After selecting this option, follow the guide from step 4.
  • Choose Folder - this option allows you to store captured image files in a specified folder (i.e, the images are "referenced") separate from the catalog.

3. When selecting the Choose Folder option, navigate to the new location and select an existing folder, or choose New Folder (optional) and name it, then select Set as Capture Folder. Future captures will be stored in that folder.

4. Catalogs have a Collection option displayed in the Next Capture Location tool. Choose from the following options:

  • Recent Captures Only (default) - select if you do NOT want to use this option to group imported images into an existing Capture Collection (i.e., a designated User Collection).   
  • Capture Collection - select this option to add imported images to the current Capture Collection (i.e., a "virtual" album previously setup as a Capture Collection, denoted by a small camera icon.)

5. The Space Left field indicates the estimated number of captures available (based on the image file size of the last used tethered camera) and the capacity of the drive, where the chosen folder was selected or created.

Creating multiple capture folders

When using a Catalog, the Next Capture Location tool can be used to create multiple capture folders including sub-folders, like it can in a Session. Multiple capture folders are useful when you are photographing many different items during the day and want to keep the images separate. By adopting a logical folder structure, this can help organize the most complex shoots. Smaller folders of images can also aid the allocation of system resources, making the catalog more stable and responsive.

As there’s no preset folder structure like there is with a Session, it makes sense to adopt the top-level folder or root folder as a shot-folder, and then create capture folders as sub-folders.

With Catalogs you have a choice of using either physical capture folders or virtual folders as capture collections (i.e., albums, projects and groups). You can even combine the two methods. Either way you’ll benefit from the advanced search and organizational capabilities of smart albums, but using collections allows for additional control.

For more information, see the section on using Collections when working tethered, below. Note that complex album and folder structures can be saved as a template, for repeated use.

  1. To create a new capture folder, choose from the following:
    • Follow steps 1 to 3 from Change where to store captured files, immediately above. Repeat as necessary.
    • Create and name a new folder in the Finder/File Explorer (Mac/Windows).
    • From the Library, go to Folders and click on the (+) icon, or right click on Catalog and select Add Folder... from the menu.
  2. To add sub-folders, navigate to an existing folder and repeat the process of adding and naming New Folders where necessary.
  3. When the folder structure is complete, return to the Next Capture Location tool and from the Destination fly-out, select Choose Folder... .
  4. Navigate to your new folder and select Set as Capture Folder.
  5. Capture folders may be now be selected from the Destination fly-out menu when required. For more information, see Select the capture folder from the Next Capture Location tool below.

Selecting the capture folder from the Next Capture Location tool

When you have previously created one or more new capture folders using the Next Capture Location tool, the folders are remembered. This allows you to switch between them quickly, without using the Library.

  1. Go to the Next Capture Location tool.
  2. From the Destination fly-out menu, simply select the capture folder from the list. 
  3. Future captures will be stored in the selected folder and (unlike a Session) the browser session continues to display all the previous captures from the various capture folders.

Adding images to Capture Collections

Whether you’ve left captured images to be managed inside the catalog or you’ve specified a separate destination folder, the Next Capture Location tool allows the incoming images to be organized into Capture Collections. Collections are virtual albums; the images aren’t physically moved once they’re in the destination folder but Capture Collections are a useful organizational asset for complex, high-volume shoots, in much the same way as separate physical Capture Folders are.

One benefit over separate Capture Folders however, is the option to quickly isolate and display the captures by Collection. A Catalog typically adopts a single browser session, showing all the images across all the Capture Folders. While you can work with the Capture Folders individually from the Library and view only their contents, it’s arguably more convenient using Albums. You can also micro-manage the advanced search and organizational capabilities of Smart Albums by limiting them to individual Collections, rather than the entire catalog with its constituent Capture Folders.

Before allocating incoming images to a Capture Collection, you must set-up a Collection first in the Library, then nominate it as a Capture Collection. Setting a series of Collections first allows you to switch between them when you’ve a complex shoot to organize. When adding Albums, it’s a good idea to adopt a descriptive and logical name or naming format.

  1. Before the shoot begins in earnest, go to the Library tool, located under the Library Tool Tab.
  2. From the User Collections dialog, click on the + icon and add an Album (only Albums can hold images, though Albums may be further organized using Projects or Groups, or a combination of both). A new Collection naming dialog opens.
  3. Name the Album using a logical and descriptive format. (Options for Selecting collection after creation and Add selected images after creation can be ignored).
  4. Ctrl-click/right-click (Mac/Windows) on the first Album to be used for incoming images, and select Set as Capture Collection. A small camera icon will be displayed next to the Album as a visual reminder.
  5. Return to the Capture Tool Tab and go to the Next Capture Location tool.
  6. From the Collection drop-down, select Capture Collection.
  7. Captured images coming into Capture One will be now stored in the selected Destination (Capture) folder and organized into the designated Capture Collection.
  8. To move to the next Capture Collection, return to the Library, and repeat from step 4.

Saving a folder structure as a Template

When more than one capture folder is required on a regular basis, you can save the folder structure as well as any created User Collections (ie., albums, smart albums, projects, or groups) as a document Template. This template can then be adopted for each new tethered catalog.

  1. From the main menu, select File > Save as Template… A dialog opens.
  2. Give the template a relevant name, and select Save.
  3. The template is stored and can be chosen when creating a New Catalog.