Change the Capture Location when using Sessions

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You can leave the storage location for captured images to Capture One or you can specify a new folder, at any time.

Changing where to store captured images

When left to the default location, Capture One stores the Session folder and its sub-folders in the Pictures/My Pictures directory (Mac/Windows) on the local drive. And, when working tethered, the default destination folder for captured image files is the Capture sub-folder of the Session folder (which is no different when importing images from memory card in a typical session). However, using the Next Capture Location tool, you can change the destination folder (i.e., storage location) for captured images at anytime, even during a shoot.

Note, although there are no real restrictions as to where the destination folder can be located, to retain the organization and modularity of the Session, it’s recommended that any new capture folders are created within the Session folder, and ideally within the Capture sub-folder. When the destination folder is located outside of the Session folder, on an external drive, for example, that drive must be accessible or on-line at all times in order to continue to work with images stored there. Image variants will NOT be available, if the drive is not accessible.

  1. Go to the Next Capture Location tool.
  2. From the Destination fly-out menu select Choose Folder.
  3. Navigate to the new location and select an existing folder, or choose New Folder (optional) and name it, then select Set as Capture Folder. Future captures will be stored in that folder.
  4. The Space Left field indicates the estimated number of captures available (based on the image file size of the last used tethered camera and the capacity of the drive, where the chosen folder was selected or created).

Capturing images to a network

Tethered Sessions are best-utilized on a local computer, capturing and saving the images directly to the computer’s internal disk drive. However, a Session will allow the images to be saved directly to a network drive or NAS, using Gigabit Ethernet connectivity. Bear in mind that performance is dependent on the transmission speed of the network and drives. For optimum performance, it is recommended that the Session database file [Name].cosessiondb file is located on your local computer.

  1. Create a new Session on your local computer.
  2. Connect to your network drive (or make sure that it’s online).
  3. From the Library tool go to the System Folders collection and click-on the arrow beside your network drive or NAS to reveal any pre-made folders. (Dedicated folders can be created beforehand in the usual way with the Finder/Explorer, or from the Next Capture Location tool, see below for more details.)
  4. Select a suitable folder and Ctrl/right-click to open the context menu and select set as Capture Folder.
  5. Images captured from the camera are stored in the folder on the network drive.

Creating multiple capture folders

In a tethered Session, the Next Capture Location tool can be used to create additional capture folders without leaving the Capture Tool Tab. Multiple capture folders are useful when you have a complex shoot to manage, and want to keep certain groups of images organized. For example, you may be photographing a large number of items for a brochure, capturing multiple images of each and want to organize them separately by item. Rather than storing the whole shoot in the Session’ s default Capture folder, you can store each item in their own capture sub-folder.

Organizing a Session that way allows you to locate and return to a folder with ease should additional images of the item be required later. Not only that but there are some advantages in performance and stability when spreading large quantities of images across multiple folders, rather than storing them all in one single folder.

There are further benefits as well. When capture folders are added as Favorites, they’re displayed as a flat list in the Library and images are indexed in the Session database file. This makes them quicker to load, and expands the search and organization capabilities of Smart Albums across each folder.

  1. Follow steps 1 to 3 from Change where to store captured files, immediately above, to create a new Capture folder. Repeat as necessary.
  2. To add sub-folders, navigate to an existing folder (e.g., the Session’s default Capture folder) and repeat the process of adding and naming New Folders where necessary.
  3. When the folder structure is complete, continue and navigate in the open dialog to your chosen folder and select Set as Capture Folder.
  4. When capture folders have been set in this way, they can be quickly selected when required from the Destination fly-out menu, under Recents.

For more information, see Select the capture folder from the Next Capture Location tool below.

Selecting the capture folder from the Next Capture Location tool

When you have previously created and selected one or more new capture folders using the Next Capture Location tool the folders are remembered so you can switch between them quickly, without navigating away from the Capture Tool Tab to the Library’s Session Folders collection or System Folders browser.

  1. Go to the Next Capture Location tool.
  2. From the Store Files fly out menu, simply select the capture folder from the list.
  3. When moving from a capture folder with images, a warning dialog opens asking, “Would you like to remember the previous Capture Folder as a Favorite?”. Note this is the default behavior, further options are available from the Global Application Preferences, under General, Favorites.
  4. Select “Yes” when you want to view those images later (i.e., from the Library). Note, when “No” is selected, you can still view those images later by navigating to the folder from the System Folders and selecting Add to Favorites.
  5. Future captures will be stored in the selected folder and a new browser session is started.

Creating folders from the System Folders browser

While the Next Capture Location tool can be used to create additional session sub-folders without leaving the Capture Tool Tab (useful if you’ve started the session already), you can instead create them beforehand or at any time using the Library’s System Folders browser.

The following procedure assumes you’re creating additional capture folders, but you can add any number of folders and sub-folders to the Session folder there, including Selects, Output and Trash sub-folders, if needed.

  1. Navigate to the Library and choose from the following:
    • Go to System Folders, and then navigate to the session folder and existing capture folder to add sub-folders.
    • Alternatively, go to Session Folders and right click on the current Capture Folder and select Show in Library.
  2. Select the capture folder, then right click and select New inside "Capture" and choose Folder. A New collection name dialog opens.
  3. Name the folder, and click OK.
  4. To create additional capture folders, repeat from step 2.
  5. To set as the Capture Folder, right click on the new folder and select Set as Capture Folder from the menu. 

Selecting the capture folder from the System Folders browser

When the System Folders browser in the Library has been used to create sub-folders, you can select the next Capture folder from there without navigating away.  

  1. From the Library Tool Tab, choose from one of the following:
    • Go to System Folders, unfold the directory and navigate to the session folder.
    • From the Session Folders and right click on the current Capture Folder and select Show in Library.
  2. Select the new folder then right click and select Set as Capture Folder.

Creating folders from the Sessions Folders collection

While using the Library’s System Folders browser to create new folders or sub-folders gives you a good overview of the Session folder hierarchy, it is quicker and simpler to create additional sub-folders for any of the four default Session sub-folders directly from the Session Folders collection.

Note that while all newly created folders are displayed in the System Folders browser, they’re not shown in the fixed Session Folders collection. Instead a Session Favorite will be created as a shortcut to each system folder or sub-folder, where they’re displayed as a flat-list in their own Session Favorites collection and the images are displayed in their own browser session. Read more about Session Favorites and their benefits.

The following procedure assumes you’re creating additional capture folders, but it is the same for each type of Session sub-folder.

  1. Navigate to the Library in the Library Tool Tab.
  2. From the Session Folders collection, right click on the chosen Session sub-folder (e.g. Capture Folder) and select Capture Folder from the menu. 
  3. A dialog opens, asking "Would you would like to remember the previous Capture Folder as a Favorite?". Select "Yes", when you have or intend to store captured images there, even temporarily. Otherwise, select "No".
  4. In either case, a new Session Favorite will be added to the Session Favorites collection.
  5. Name the new Session Favorite in the corresponding text field. Choose the name carefully as a system sub-folder will be created with the same name (only visible in the System Folders browser).
  6. In addition, the new Session Favorite will be automatically selected as the new Capture Folder (indicated by a small camera icon), and all subsequently captured images will be physically stored in the new system sub-folder.
  7. To create additional sub-folders, repeat from step 2. 
  8. To select the Capture Folder, right click on the chosen Session Favorite and select Set as Capture Folder from the menu.

Creating capture folders from the Finder or File Explorer

If you prefer, you can bypass both the Next Capture Location and the Library’s Session Folders collection and System Folders browser and create additional Session sub-folders using the Finder (Mac) or File Explorer (Windows) instead. New folders must then be added as a Favorite. Read more about Session Favorites and their benefits.

  1. Create a new folder in the location of your choice (e.g. the current Session’s Capture Folder) using the Finder (Mac) or File Explorer (Windows) as normal and name it.
  2. Open the Session, if not already, navigate to the Library and drag the new folder to the Session Favorites. Repeat as necessary.
  3. To set as the Capture folder, right click on the chosen Session Favorite and select Set as Capture Folder.

An overview of Session Favorites

A Session folder consists four sub-folders, displayed in the Library’s Session Folders as a fixed collection of Capture, Selects, Output and Trash folders. These folders and their contents are indexed in the Session database allowing quick loading of their own individual browser session, as well as access to the search and organization capabilities of Smart Albums.

When you add folders using the Next Capture Location tool, however, those folders are neither displayed in the fixed Session Folders collection, nor are they indexed automatically. Therefore navigating between the folders is limited to the Next Capture Location tool itself and the System Folders browser. While this is fine for a typical Session with a few additional folders, more complex Sessions will benefit from each new folder being designated as a Session Favorite.

There is no limit to the number of Favorite folders. And every folder assigned as a Favorite is not only indexed in the Session database with all of the attendant benefits, but is also conveniently displayed as a flat-list in the Session Favorites collection dialog. As well as greatly simplifying navigation, from there you can add new folders, rename them, re-organize the list, and easily set the next Capture, Selects, Output or Trash folder, or even remove them.

Creating folders directly as Favorites

Folders can be created directly from the Session Favorites collection. As with the other methods described, it is recommended that any new folders should be added as sub-folders to the Session folders.  All folders created from this collection are automatically saved as Favorites, which can be quickly-nominated as the next Capture, Selects, Output or Trash folder, as needed.

  1. From the Library Tool Tab, go to Session Favorites and click on the (+) button. A Finder/File Explorer (Mac/Windows) dialog opens.
  2. Navigate to the desired destination location, preferably within the current Session sub-folder (e.g. the Capture sub-folder), and select New Folder. A New Folder naming dialog opens.
  3. Name the folder using a logical or descriptive name (this will be used for the system folder and Session Favorite).
  4. Select Add/Select Folder (Mac/Windows). The system folder is created and the Session Favorite is added to the Session Favorites collection dialog in the Library.
  5. To create additional sub-folders, repeat from step 1.
  6. To select the Capture Folder, right click on the chosen Favorite and select Set as Capture Folder from the menu.

Selecting the capture folder from a Favorite

After adding each new folder as a Session Favorite in the Library, when you’re ready, you can nominate it as the next Capture Folder.

  1. There are several ways to add folders as Session Favorites, choose from the following:
    • From the Library Tool Tab, go to Session Favorites and click on the (+) button. A Finder/File Explorer (Mac/Windows) dialog opens. Navigate to the new folder and select Add/Select Folder (Mac/Windows).
    • Select the session folder from the System Folders in the Library (as detailed above), then right click and select Add to Favorites...
    • Create or locate the folders in the Finder/File Explorer (Mac/Windows) and drag them to the Sessions Favorites tool.
  2. When you want to nominate a Session Favorite as the Capture Folder, select it, then right click and choose Select as Capture Folder from the menu.
  3. When moving from a capture folder that's not already saved as a Favorite, a warning dialog opens from the default preferences setting, asking "Would you like to remember the previous Capture Folder as a Favorite?". Select "Yes" when you want to view those images later from the Library. Note, when "No" is selected, you can still view those images later by navigating to the folder from the System Folders and selecting Add to Favorites.
  4. When the capture folder is selected, all future captured images are stored there and a new browser session is started.

Deleting a Session Favorite

When you no longer require a Session Favorite, it can be safely removed without deleting the original images.

  1. Select the relevant Session Favorite from the list and either, press the minus (-) button, or right-click and select Remove from Favorites... from the menu.
  2. The Session Favorite is removed, however, the folder and contents (i.e., original images) are not deleted.

Saving a folder structure as a Template

When you want to reuse complex folder structures, and preserve Session favorites, albums, and file naming options from the Next Capture Naming tool, you can save them all when you create a document Template. This can then be adopted when creating a new tethered Session.

  1. From the main menu, select File > Save as Template… A dialog opens.
  2. Give the template a relevant name, and select Save.
  3. The template is stored and can be chosen when creating a New Session.